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Dear Sirs
To get
a Full Corporate Offer for the US, kindly E-MAIL the COMPLETE LOI to TAGT (IT
MUST BE CURRENT, no more than 3 days old, as per our format given below),
on Buyer's Company Letterhead, signed, sealed and dated by the Authorized
Contract Signatory
together with BCL (Bank Capability Letter) from Top Prime
World Bank.
PLEASE COMPLY AND PROCEED
ACCORDINGLY, SO WE CAN CLOSE DEALS AS FAST AS you can think.
VERY IMPORTANT - NOTE ON SELLERS' PROCEDURES TO ALL BROKERS & BUYERS, FOR
ALL COMMODITIES
KINDLY
SEND THIS OUT (BELOW) TO ALL YOUR BUYERS SO THEY KNOW THE RULES AND SAVE
TIME.
PLEASE
COPY AND PASTE ONTO BUYER'S LETTERHEAD
[BUYER MEANS THE ISSUER OF
THE L/C, NOT THE BROKER OR AGENT)
THIS IS A FORMAT DRAFT OF AN
LOI / ICPO THAT WE WILL ACCEPT
BUYER’S NAME, ADDRESS, PHONE
NUMBER, FAX NUMBER, E-MAIL ADDRESS SHOULD BE INCLUDED
DATE:
LETTER OF INTENT
IRREVOCABLE CORPORATE
PURCHASE ORDER
We, CORPORATE NAME, of
ADDRESS hereby state and represent that it is our intention to purchase,
and we hereby confirm that we are ready, willing and able to purchase the
following commodity as per the specification and in the quantity and for
the price as specified in the terms and conditions as stated below. This
representation is made with full corporate authority and responsibility of
the above stated buyer.
COMMODITY:
ORIGIN:
SPECIFICATIONS:
PACKING: BAGS OR BULK?
QUANTITY: metric tons (+/-
5%)
SHIPMENTS: PLEASE GIVE
SHIPPING SCHEDULE
DISCHARGE RATE: Metric Tons
PWWWD
DESTINATION PORT:
CONTRACT LENGTH:
TARGET
PRICE: (PLEASE WRITE A REASONABLE PRICE, BASED ON MARKET CONDITIONS, THAT
YOU WOULD ACCEPT AND SIGN CONTRACT)
INSPECTION: Quality, Quantity, Weight, & Photo by SGS or Equivalent at
seller's cost at port of loading.
PAYMENT INSTRUMENT: CHOOSE
FROM THE FOLLOWING - (THIS IS A MAJOR FACTOR IN ARRIVING AT THE LOWEST
PRICE)
1 - STANDBY L/C ,
2 - PRIME BANK GUARANTEE ,
3 - FULLY FUNDED TOTAL
CONTRACT VALUE DLC ,
4 - IS IT A REVOLVING L/C,
WHICH IS PAID SHIPMENT BY SHIPMENT, IF YES, IS RLC GUARANTEED BY A PRIME
BANK TO AUTOMATICALLY REVOLVE FOR EACH SHIPMENT FOR THE TOTAL CONTRACT
PERIOD? IS LC TRANSFERABLE ? OR NON-TRANSFERABLE? IS LC PAID 100% AT
SIGHT? IS L/C IRREVOCABLE?
WILL
BUYER PAY INSURANCE FOR SHIPMENT?
2% PERFORMANCE BOND
REQUESTED?_____( PLEASE NOTE: THE SELLER ISSUES A PB TO ACTIVATE THE
BUYER’S NON-OPERATIONAL L/C. THIS PB IS OPENED ONLY AFTER L/C IS OPENED,
NEVER BEFORE)
PLEASE SUBMIT FCO / PLEASE
SUBMIT CONTRACT [Delete
the one that does not apply]
We understand that any and
all offer’s and/or contracts are subject to successful seller verification
of funds availability. We hereby give our permission for the seller to
conduct a soft probe of buyer’s account.
PLEASE
COPY AND PASTE ONTO BUYER'S LETTERHEAD
[BUYER MEANS THE ISSUER OF
THE L/C, NOT THE BROKER OR AGENT)
THIS IS A FORMAT DRAFT OF AN
LOI / ICPO THAT WE WILL ACCEPT
BUYER’S NAME, ADDRESS, PHONE
NUMBER, FAX NUMBER, E-MAIL ADDRESS SHOULD BE INCLUDED
BANKING
CO-ORDINATES OF BUYER
L/C ISSUING BANK
BANK NAME:
BRANCH:
FULL ADDRESS:
Tel:
Fax:
CONTACT:
POSITION:
SWIFT NUMBER:
ACCOUNT NUMBER:
CONFIRMING BANK (MUST BE A
PRIME WORLD BANK)
NAME:
ADDRESS:
BANK OFFICIAL:
TEL:
FAX:
PRINT NAME
SIGN SEAL
POSITION
DATE
Bank Capability Letter
(To be typed on Bank Letterhead)
Date:
Reference: Purchase of - Volume: MT Price $000.00
Transaction Code:
Dear Sirs:
In providing this letter, we (name of the bank) do not assume any
financial liability or any contractual relationship with any party
involved as a result of the information contained herein. We certify only
that (client name) has the financial capability to initiate the
transaction indicated above, should our client wish to do so.
We confirm on behalf of our client and with his authority that we are to
issue a POF upon receipt of the signed contract bearing the above
transaction code.
(Bank officers # 1 signature) (Bank officers # 2 signature)
Bank officer name, title & Seal Bank officer name, title & Seal
Bank contact person: (English speaking)
ABA number: _________________________
Swift number: _________________________
Telephone: _________________________
Telex:
Fax:
Buyer information
Account name:
Legal Name:
Address:
SELLERS'
PROCEDURES
The
following are procedures, if you wish to purchase commodities:
1. Buyer sends signed &
sealed LOI on end-buyer's letterhead, including preliminary banking BCL
and contact details, no more than 3 days old together with BCL from
Top 100 Prime World Bank.
2. Seller sends FCO + draft
contract(s).
3. Buyer signs contract(s)
and returns contract(s) along with draft copy of L/C text for seller's
approval.
4. Buyer send Pre –advice
exchanged bank-to-bank .
5. Seller reviews Pre-Advice
L/C text and notifies buyer.
6. Buyer opens Non-Operative
L/C in seller's favor.
7. Seller posts PB
immediately after L/C is opened, activating buyer's L/C.
8. First shipment commences
21-45 days after opening of buyer's financial instrument. Any additional
shipments to take place at regular intervals as per contract schedule.
We accept the following
payment methods:
1. Standby Letter of Credit
(SL/C)
2. Documentary Letter of
Credit with the following provisions:
1. The instrument must
remain open for at least 12 months.
2. The gross value must be
in excess of $12,500,00 USD
3. Revolving Letter of
Credit (RL/C)
4. Prime Bank Guarantee (PB/G)
5. Cash Wire-Transfer (T/T)
6. Reserved Funds. (BF)
we do not accept defer
payment after B/L
PLEASE NOTE: Financial
information must be consistent with issuer of the LOI. Only Buyers and/or
their Authorized-with-Signature, Power-of-Attorney Mandates are authorized
to issue LOI + BCL and sign all necessary documents including Contract +
opening of L/C in Seller's Favor.
We do not accept LOI’s
issued by agents or brokers “on behalf of buyer”.
Any unauthorized
modification of any document issued by SELLER shall render the document
null and void.
After
receipt of Buyer's BCL & LOI in proper order with all the necessary
details of terms and conditions stated above, we will quote , we will
issue a signed & sealed FCO on our letterhead. FCO will be valid for 72
hours only. Buyer will be expected to sign and return FCO to seller within
the specified period in order to lock in the price. We cannot guarantee
that the price will be the same after 72 hours.
Note: Product specifications
will be verified by an international agency such as SGS or a similar
organization. Samples will not be provided. (See samples policy below.) In
regard to Proof of Product and Performance Bond, these documents will only
be issued upon receipt in our bank of an acceptable payment instrument.
DEVIATIONS FROM THESE
PROCEDURES WILL NOT BE ALLOWED WITHOUT THE EXPRESS, WRITTEN PERMISSION
FROM AN OFFICER OR REPRESENTATIVE OF OUR ORGANIZATION.
THANK YOU FOR YOUR BUSINESS.
Thank You.
With best regards.
Imad
J.
Stephan CEO. Chief Exporting Officer.
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